Our
Policies

Below you’ll find a list of our policies where you can read them online by clicking on the title or download them for your reference by clicking on the button below. If you have any questions please feel free to get in touch.

  • Revised: 2 February 2026  

    To Be Reviewed: 1 February 2027 

    POLICY STATEMENT 

    Autism Champions CIC is committed and aware of the potential of using mentoring and relationship building as a means of promoting emotional and social well-being. We recognise that an academic education in a classroom setting does not suit everyone - and that the activities we offer by their nature quite often appeal to those struggling in mainstream education.   

    As this policy is written, we are aware of the variety of groups we work with: Home  Educated children who attend with their parents; primary school children who attend as part of a school group; secondary children who attend as an alternative to mainstream school; adults who are experiencing mental health illness; With this in mind - to legislate for all demographics and possible behaviour is impossible.   


    Download full policy here.

  • Introduction 

    In keeping with its vision and values, Autism Champions is committed to maintaining the highest degree of ethical conduct amongst all its staff and associated personnel.  To help increase understanding, this Code of Conduct details Autism Champions’ expectations of associates, staff, and mentors in key areas.   

    Scope and Purpose 

    This Code of Conduct applies to all staff, international and local, contracted by Autism Champions.   

    The purpose of this Code of Conduct is to set out the conduct expected of Autism Champions staff whilst under contract to the organisation, and forms part of all contracts of employment.  The Code is applicable at all times.  Breaches of the Code of Conduct are grounds for disciplinary action, up to and including dismissal. 

    Whilst recognising that local laws and cultures differ considerably from one country to another, Autism Champions is an International Non-Governmental Organisation, and therefore the Code of Conduct is developed from international and UN standards.  Autism Champions staff/ associates are expected to uphold local law wherever they operate, except where the Code of Conduct is more stringent, in which case the Code applies.  

    Code of Conduct Standards 

    As an Autism Champions associate, I will: 

    Uphold the integrity and reputation of Autism Champions by ensuring that my professional and personal conduct is consistent with Autism Champions’ values and standards. 

    I will treat all people fairly with respect and dignity. 

    When working in an international context or travelling internationally on behalf of Autism Champions, I will be observant of all local laws and be sensitive to local customs. 

    I will seek to ensure that my conduct does not bring Autism Champions into disrepute and does not impact on or undermine my ability to undertake the role for which I am contracted. 

    I will not work under the influence of alcohol or use, or be in possession of, illegal substances on Autism Champions premises, environments or accommodation. 

    I will not engage in abusive or exploitative conduct.  If I become aware of or suspect such conduct from others I will share my concerns with the relevant local authorities.  

    I will not engage in sexual activity with children (persons under the age of 18).  Mistaken belief in the age of a child is not a defence. 

    I will not exchange of money, employment, goods or services for sex, including sexual favours or other forms of humiliating, degrading or exploitative behaviour, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance. 

    I will not engage in sexual relationships with beneficiaries of assistance, since they are based on inherently unequal power dynamics. 

    I will not engage in any commercially exploitative activities with children or vulnerable adults including child labour or trafficking.  

    I will not physically assault a child or vulnerable adult.  If I become aware of or suspect such conduct from others I will share my concerns with the relevant local authorities. 

    I will not emotionally or psychologically abuse a child or vulnerable adult.  If I become aware of or suspect such conduct from others I will share my concerns with the relevant local authorities. 

    I will ensure the safety, health and welfare of all Autism Champions’ staff members and associated personnel (volunteers, partners, suppliers and contractors). 

    I will adhere to all legal and organisational health and safety requirements in force at my location of work. 

    I will comply with any local security guidelines and be pro-active in informing management of any necessary changes to such guidelines. 

    I will behave in a manner such as to avoid any unnecessary risk to the safety, health and welfare of myself and others, including partner organisations and communities with whom we work. 

    Be responsible for the use of information, assets and resources to which I have access by reason of my employment with Autism Champions. 

    I will ensure that I use Autism Champions’ assets and resources entrusted to me in a responsible manner and will account for all money and property. 

    I will not use Autism Champions’ IT equipment, software or e-mail and social media platforms to engage in activity that is illegal under local or international law or that encourages conduct that would constitute a criminal offence.  This includes any material that intimidates or harasses any group based on protected characteristics or encourages extremism. 

    I will not use Autism Champions’ IT equipment to view, download, create, distribute or save in any format inappropriate or abusive material including but not limited to pornography or depictions of child abuse. 

    I will perform my duties and conduct my private life in a manner that avoids conflicts of interest. 

    I will declare any financial, personal or family (or close intimate relationship) interest in matters of official business which may impact on the work of Autism Champions. 

    I will not be involved in awarding benefits, contracts for goods or services, employment or promotion within Autism Champions, to any person with whom I have a financial, personal, family (or close intimate relationship) interests. 

    I will seek permission before agreeing to being nominated as a prospective candidate or another official role for any political party. 

    I will not accept significant gifts or any remuneration from governments, communities with whom we work, donors, suppliers and other persons which have been offered to me as a result of my employment with Autism Champions. 

    Uphold confidentiality 

    I will exercise due care in all matters of official business, and not divulge any confidential information relating to colleagues, work-related matters or any sensitive information unless legally required to do so.  Sensitive information may be disclosed for safe guarding reasons.  This disclosure would follow Autism Champions Safeguarding Policy and Procedures.  

    Complaints and reports 

    Autism Champions associates are obligated to bring to the attention of the relevant manager any potential incident, abuse or concern that they witness, are made aware of, or suspect which appears to breach the Standards contained in this Code.  Autism Champions staff reporting concerns are protected by the Whistleblowing Protection Policy. 

     Staff members who have a complaint or concern relating to breach of the Code should report it immediately to their line manager or CEO.  If the staff member does not feel comfortable reporting to their line manager (for example if they feel that the report will not be taken seriously, or if that person is implicated in the concern) they may report to any other appropriate staff member.  For example, this could be the chair of Autism Champions’ Advisory Board. 

     Staff members receiving reports or concerns are obliged to action or refer the report immediately as per the Autism Champions Complaints Policy and procedures 

    Related policies 

    Complaints Policy and Procedures 

    Health and Safety in the Workplace Policy 

    Safeguarding Policy and Procedures 

    Anti Bullying and Harassment Policy (Behaviour Policy) 

    Whistleblowing Protection Policy 

    Privacy Policy 

    Lone Working Policy 

  • Policy Statement 

    Receiving feedback and responding to complaints is an important part of improving Autism Champions’ accountability.  Ensuring our stakeholders can hold us to account will improve the quality of our work in all areas. 

    1. Scope   This policy applies to Autism Champions and is global in its application.  A complaint can be made by any supporter, partner organisation, community or individual with whom we work, or any member of the public whether an individual, company or other entity, in the UK for anywhere else in the world.   

    2. Definitions   A complaint is an expression of dissatisfaction about the standards of service, actions or lack of action, by Autism Champions or its staff and associated personnel.  It is a criticism that expects a reply and would like things to be changed.  Complaints could include the following (which is not an exhaustive list): 

    • Concern from someone we work with about the quality of programme delivery 

    • Concern from a member of the public or supporter about a particular fundraising approach or campaign action 

    • Concern about the behaviour of staff or associated personnel 

    • A complaint has to be about some action for which Autism Champions is responsible or is within our sphere of influence. 

    A complaint is not:

    • A general inquiry about Autism Champions’ work 

    • A request for information 

    • A contractual dispute 

    • A request to amend records e.g. to correct an address, cancel a donation 

    • A request to unsubscribe from an Autism Champions service e.g. a campaign newsletter or email 

    • The complaints procedures do not apply to complaints that are subject to current investigation by any regulatory body or other legal or official authorities in the UK or other countries in which we operate.  Such issues will be dealt with by the relevant regulatory body. 

    Procedures for Making a Complaint 

     It is hoped that most complaints or concerns about Autism Champions’ work or behaviour can and will be dealt with informally by consultants or volunteers at a local level.  However, it is recognised that not all issues can be resolved in this way and that a formal complaints mechanism is required for those occasions when an individual or organisation wishes to make their complaint a matter of record and to receive a formal response. 

     How to Make a Complaint 

     All formal complaints should be made in writing either directly from the individual or organisation making the complaint or via someone acting on their behalf.  See below for details about to whom to address a complaint. 

    Who Can Make a Complaint 

    This policy is global in application. A complaint can be made by:  

    • Any supporter 

    • Partner organisation 

    • Community or individual with whom we work 

    • Any member of the public whether an individual, company or other entity in the UK or around the world. 

    Who Is Not Covered by This Complaint  

    Complaints by staff are governed by Autism Champions’ procedures for dealing with problems in the workplace, and Anti Bullying and Harassment policy.  Complaints relating to serious incidents such as fraud and corruption or safeguarding concerns will be dealt with through the relevant policy and procedures. 

    How to Make a Complaint 

    Please contact Autism Champions' Chief Executive: Deirdre Nic Sitric  email: dee@autismchampions.co.uk Alternatively, Advisory Board Chair Helen le Brocq may be contacted: email: helenlebrocq@gmail.com 

    Date of next review: 01/07/26

    1. Policy Statement 

      

    At Autism Champions, we are committed to providing a safe and healthy environment for all clients involved in our services. This policy outlines our approach to health and safety to ensure the well-being and protection of children, consultants, trainers, and any other individuals associated with our organization. We are dedicated to complying with relevant health and safety legislation and promoting a culture of safety in all our activities. 

      

    2. Responsibilities 

      

    2.1 Autism Champions is responsible for: 

      

    1. Identifying and assessing potential health and safety risks related to all our activities. 

      

    2. Implementing appropriate measures to control and minimise risks, as reasonably practicable. 

      

    3. Regularly reviewing and updating our health and safety procedures to reflect best practices and legal requirements. 

      

    2.2 Our consultants/trainers/peer mentors are responsible for: 

      

    1. Complying with health and safety procedures and guidelines provided by Autism Champions. 

      

    2. Reporting any health and safety concerns or incidents promptly to Autism Champions' designated health and safety representative. 

      

    2.3 Parents/guardians/teachers are responsible for: 

     

    1. Informing Autism Champions of any relevant health and safety information or concerns related to their child. 

      

    2. Ensuring their child's well-being during our sessions by providing a suitable and safe environment for learning. 

      

    3. Risk Assessment and Control 

      

    3.1 Autism Champions will conduct regular risk assessments to identify potential hazards and risks associated with tutoring activities. 

      

    Appropriate control measures will be implemented to minimise or eliminate identified risks, including: 

     

    1. Providing guidelines to consultants/trainers/peer mentors for maintaining a safe environment.  

    2. Emergency Preparedness 

      

    3.2 Autism Champions will have appropriate procedures in place to respond effectively to emergencies and incidents, including fire, accidents, or medical emergencies. 

      

    3.3 Our consultants/trainers/peer mentors will be familiar with emergency procedures and be prepared to take appropriate action to protect the safety and well-being of participants. 

      

    4. Reporting and Incident Management 

      

    4.1 Our consultants/trainers/peer mentors are required to report all health and safety incidents, near misses, and hazards to Autism Champions' designated health and safety representative. 

      

    4.2 Autism Champions will investigate reported incidents, take appropriate corrective actions, and provide necessary support to those affected. 

      

    5. Communication and Training 

      

    Autism Champions will provide relevant health and safety guidelines, procedures, and resources to our consultants/trainers/peer mentors to promote a safe environment. 

     

    6. Compliance and Responsibility 

      

    6.1 All participants, including our consultants/trainers/peer mentors, parents/guardians, and Autism Champions, are responsible for complying with this health and safety policy and relevant health and safety legislation. 

      

    6.2 The designated health and safety representative is responsible for overseeing the implementation, review, and continuous improvement of this policy. 

     Date of next review: 01/07/26 

     

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