PRIVACY POLICY

This privacy policy sets out how Autism Champions uses and protects any information that you give us when you access this website.
We promise:

  • To keep your data safe and private.

  • To only use your personal data for the specific purposes stated.

  • To keep you informed about how we use your information.

  • Not to sell your data.

We are committed to ensuring that your privacy is protected. Any information you provide by which you can be identified when using this website will only be used in accordance with this privacy statement. We may change this policy from time to time and will amend this page accordingly.

This policy is effective from 24 May 2018.

Privacy and Confidentiality

Confidentiality and transparency is at the heart of my relationship with my clients. I have made some changes to ensure that I comply with the Data protection laws (GPDR 2018) and would like to tell you how I process your data. All our conversations, the information we share together and the records that I keep are totally confidential and will not be disclosed to any person without your consent. I only use your data as necessary to carry out the performance of our contract with you, and where processing is necessary in order to comply with a legal requirement.

What I keep and what I do with it:

• Your contact details (email, telephone/mobile numbers and address) that are provided by you or your business sponsor are kept for

  • Contacting you to discuss work relating to our contract

  • Billing purposes

  • Scheduling our meetings

  • Keeping in touch occasionally

Notes from sessions or workshops:

The notes from our conversations are for us to refer to during our conversations. If I make any summary notes then I send these to you during and at the end of our contract. These therefor may be held both electronically and on paper. I have in place appropriate security measures to prevent unauthorized or unlawful access to or accidental loss of or destruction or damage to your information. I store your personal data on a secure server with firewalls. • I will not sell or share your information with anyone or any organization for any purpose other than to comply with legal requirements.

• I receive supervision and I may refer to you anonymously. The supervision relationship is itself a confidential relationship and bound by the same Data Protection rules.

• As part of upholding professional coaching qualifications, I am required to maintain client records. As part of this, your name, company and email address are held on file.

• I will keep all hard and electronic copies of notes taken during our session, psychometric data collected or summaries shared after the sessions while we are working together. All electronically held session notes are kept for 5 years from the date of completion of our work/contract together. Hard copies are shredded after 2 years if we have not worked together during that time.

Who we share your data with:

In order for us to deliver our services, we will also share your data as required with the following categories of recipients:

  • Ofsted – during an inspection or following a complaint about our service

  • Oxfordshire County Council when working on Annual reviews, tribunals.

  • The school that your child is attending or will be attending.

  • We will also share your data if:

  • We are legally required to do so, for example, by law, by a court

  • To enforce or apply the terms and conditions of your contract with Autism Champions.

  • To protect your child and other children by sharing information with the Safeguarding Authorities

  • We will never share your data with any other organisation to use for their own purposes.

 

WHY WE HAVE YOUR INFORMATION

If you have signed up for our newsletter, we use the information outlined above to contact you regarding news from Decadent Times and partnered events, performances, special offers and news.

HOW LONG WILL Autism Champions KEEP MY INFORMATION?

Your personal details for marketing communications will be retained for a period of three years from the date of your last interaction with the marketing communication (i.e. opening an email or clicking on a link within the email) at which point all of your personal details is removed from our systems.

HOW THE WEBSITE USES COOKIES

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. 

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. If you wish to decline cookies, you should adjust your settings for each web browser you use, on each device you use to access the Internet.

You will find more information about cookies atwww.allaboutcookies.org.

TRAFFIC ANALYSIS

We use Google Analytics traffic log cookies, which track the pages of our website, including

  • pages visited

  • geographic areas users are located in

  • operating systems, devices and browsers used

  • websites users have visited before they visit decadenttimes.com

This helps us analyse web page traffic and to improve our website. We use this information for statistical analysis purposes only. Individuals are not identified. As it is technically possible for Google employees to access personally
identifiable data, we have limited our Google data sharing to

  • Benchmarking, that is we contribute anonymous data to an aggregate data set to enable features like benchmarking and publications that can help us understand data trends. All identifiable information about our website is removed and combined with other anonymous data before it is shared with others.

  • Technical support, that is we let Google technical support representatives access our Google Analytics data and account when necessary to provide service and find solutions to technical issues.

Find out more about how Google complies with GDPR.

Please contact me:

• If any of your personal data changes

• If you would like to request a copy of your data that I hold about you (proof of identity may be required)

• If you have any changes, questions or requests regarding how I hold or use your personal information.

• If you would like to request erasure of any of your information or to object to how your information is used.

Please email me at: dee@autismchampions.co.uk